Overview

Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.

Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, such as research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility, for example, time reporting or recording a sale. Virtually everyone is affected in some way by the need to manage data.

A relational database application such as Microsoft® Office Access® 2016 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will use Access 2016 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.

You can also use the course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access 2016.

Objectives

In this course, you will create and manage an Access 2016 database.

You will:

  • Navigate within the Microsoft Access application environment, create a simple database, and customize Access configuration options.
  • Organize and manage data stored within Access tables.
  • Use queries to join, sort, and filter data from different tables.
  • Use forms to make it easier to view, access, and input data.
  • Create and format custom reports.

Audience

This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2016, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.

Prerequisites

To ensure your success in this course, you should have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. For example, you can obtain this level of skills and knowledge by taking either of the following Logical Operations courses, or any similar courses in general Microsoft Windows skills:

  • Using Microsoft® Windows® 10
  • Microsoft® Windows® 10: Transition from Windows® 7

Outline

Lesson 1: Getting Started with Access

Topic A: Orientation to Microsoft Access

– Microsoft Access 2016

– Access vs. Excel

– Access vs. Other Database Applications

– Access as a Web Development Tool

– Considering Potential Uses for Access

– Access Files

– How to Open a Database

– Launching Access and Opening a Database

– Access Web Apps

– The Access 2016 Application Window

– Objects in Access Databases

– Tables

– Record Navigation Bar

– Flat vs. Relational Databases

– Relational Databases

– How to Navigate and Edit in a Table

– Navigating and Editing Data in Tables

– Forms and Views

– How to Navigate and Edit in a Form

– Navigating and Editing Data in Forms

– Queries

– How to Run a Query

– Using Queries

– Reports

– How to Run and Print Reports

– Using Reports

– The Ribbon

– File Options and the Backstage View

– Exploring Access Ribbon Commands

– Tools and Applications Developed in Access

Topic B: Create a Simple Access Database

– Database Templates

– Web App Templates

– Save Options

– Fields

– Field Data Types

– Primary Key

– Object Naming Conventions

– How to Create a New Database

– Creating a New Database

Topic C: Get Help and Configure Options in Microsoft Access

– Access Help

– Access Options

– How to Set Access Options

– Getting Help and Setting Access Options

Lesson 2: Working with Table Data

Topic A: Modify Table Data

– AutoCorrect

– Commit, Save, and Undo

– How to Undo

– Undoing Record Modifications

– Quick Search

– How to Use Quick Search to Find and Modify Records

– Using Quick Search to Find and Modify Records

– The Find and Replace Dialog Box

– How to Use Find and Replace

– Using Find and Replace to Modify Records

– Datasheet Totals

– How to Add a Totals Row

– Adding a Totals Row to a Datasheet

Topic B: Sort and Filter Records

– The Sort Feature

– The Filter Feature

– Filter Commands

– How to Sort and Filter Records

– Sorting and Filtering Records