Overview

After you master the basics of using Microsoft® Word 2016 such as creating, editing, and saving documents; navigating through a document; and printing, you’re ready to move on to tackling the more advanced features. These features enable you to create complex and professional documents with a consistent look and feel. They also enable you to automate tedious tasks such as preparing a letter to send to every customer of your organization.

Creating professional-looking documents can help you give your organization a competitive edge. Implementing time-saving features such as document templates and automated mailings helps your organization reduce expenses. Mastering these techniques will make you a valued employee in your organization.

This course covers Microsoft Office Specialist exam objectives to help students prepare for the Word 2016 Exam and the Word 2016 Expert Exam.

Objectives

In this course, you will learn to create and modify complex documents and use tools that allow you to customize those documents.

You will:

  • Organize content using tables and charts.
  • Customize formats using styles and themes.
  • Insert content using quick parts.
  • Use templates to automate document formatting.
  • Control the flow of a document.
  • Simplify and manage long documents.
  • Use mail merge to create letters, envelopes, and labels.

Audience

This course is designed for students who wish to use Microsoft Word to create and modify complex documents and use tools that allow them to customize those documents.

Prerequisites

To ensure your success in this course, you should have end-user skills with any current version of Windows®, including being able to start programs, switch between programs, locate saved files, close programs, and access websites using a web browser. In addition, you should be able to navigate and perform common tasks in Word, such as opening, viewing, editing, and saving documents; formatting text and paragraphs; format the overall appearance of a page; and create lists and tables. To meet these prerequisites, you can take any one or more of the following Logical Operations courses:

  • Microsoft® Office Word 2016: Part 1
  • Using Microsoft® Windows® 10 or Microsoft® Windows® 10: Transition from Windows® 7

Outline

Lesson 1: Organizing Content Using Tables and Charts

Topic A: Sort Table Data

– Table Sorting

– How to Sort Table Data

– Sorting Table Data

Topic B: Control Cell Layout

– Cell Merging

– Cell Splitting

– Cell Alignment

– Text Direction

– How to Control Cell Layout

– Controlling Cell Layout

Topic C: Perform Calculations in a Table

– Formulas in Word

– Functions

– Equations

– Ink Equations

– How to Perform Calculations in a Table

– Performing Calculations in a Table

Topic D: Create a Chart

– Charts

– Chart Components

– Types of Charts

– The Chart in Microsoft Word Window

– Chart Tools

– The Caption Dialog Box

– How to Create a Chart

– Creating a Chart

Topic E: Add an Excel Table to a Word Document (Optional)

– Excel Data in a Word Document

– The Object Dialog Box

– How to Add an Excel Table to a Word Document

– Adding an Excel Table to a Word Document

Lesson 2: Customizing Formats Using Styles and Themes

Topic A: Create and Modify Text Styles

– Types of Text Styles

– Heading and Subheading Styles

– Character Spacing

– Custom Styles

– The Create New Style from Formatting Dialog Box

– Style Modification Options

– Style Sets

– Body and Heading Styles

– How to Create and Modify Text Styles

– Creating and Modifying Text Styles

Topic B: Create Custom List or Table Styles

– List Styles

– Table Styles

– How to Create and Modify List and Table Styles

– Creating and Modifying List and Table Styles

Topic C: Apply Document Themes

– Document Themes

– The Themes Button

– Custom Themes

– Custom Color Sets

– Custom Font Sets

– Guidelines for Formatting a Word Document

– How to Apply Document Themes

– Applying Document Themes

Lesson 3: Inserting Content Using Quick Parts

Topic A: Insert Building Blocks

– Quick Parts

– Building Blocks

– The Building Blocks Organizer Dialog Box

– How to Insert Building Blocks

– Inserting Building Blocks

Topic B: Create and Modify Building Blocks

– The Create New Building Block Dialog Box

– Building Block Modification Options

– How to Create a New Building Block

– How to Modify an Existing Building Block

– Creating and Modifying Building Blocks

Topic C: Insert Fields Using Quick Parts

– Fields

– Field Code Syntax

– The Field Dialog Box

– How to Insert Fields Using Quick Parts

– Inserting Fields Using Quick Parts

Lesson 4: Using Templates to Automate Document Formatting

Topic A: Create a Document Using a Template

– Templates in Word

– Template Categories

– Template Storage Locations

– How to Create a Document Using a Template

– Creating a Document Using a Template

Topic B: Create and Modify a Template

– Template Creation Options

– The Default Template Location

– How to Create a Template

– Creating a Template

– Template Modification

– How to Modify a Template

– Modifying a Template

Topic C: Manage Templates with the Template Organizer

– The Template Organizer

– How to Manage Templates with the Template Organizer

– Managing Templates with the Template Organizer