Overview

After you master the basics of using Microsoft® Word 2016 such as creating, editing, and saving documents; navigating through a document; and printing, you’re ready to move on to tackling the more advanced features. These features enable you to create complex and professional documents with a consistent look and feel. They also enable you to automate tedious tasks such as preparing a letter to send to every customer of your organization.

Creating professional-looking documents can help you give your organization a competitive edge. Implementing time-saving features such as document templates and automated mailings helps your organization reduce expenses. Mastering these techniques will make you a valued employee in your organization.

This course covers Microsoft Office Specialist exam objectives to help students prepare for the Word 2016 Exam and the Word 2016 Expert Exam.

Objectives

In this course, you will learn to create and modify complex documents and use tools that allow you to customize those documents.

You will:

  • Organize content using tables and charts.
  • Customize formats using styles and themes.
  • Insert content using quick parts.
  • Use templates to automate document formatting.
  • Control the flow of a document.
  • Simplify and manage long documents.
  • Use mail merge to create letters, envelopes, and labels.

Audience

This course is designed for students who wish to use Microsoft Word to create and modify complex documents and use tools that allow them to customize those documents.

Prerequisites

To ensure your success in this course, you should have end-user skills with any current version of Windows®, including being able to start programs, switch between programs, locate saved files, close programs, and access websites using a web browser. In addition, you should be able to navigate and perform common tasks in Word, such as opening, viewing, editing, and saving documents; formatting text and paragraphs; format the overall appearance of a page; and create lists and tables. To meet these prerequisites, you can take any one or more of the following Logical Operations courses:

  • Microsoft® Office Word 2016: Part 1
  • Using Microsoft® Windows® 10 or Microsoft® Windows® 10: Transition from Windows® 7

Outline

Lesson 1: Controlling the Flow of a Document

Topic A: Control Paragraph Flow

– Paragraph Flow Options

– How to Control Paragraph Flow

– Controlling Paragraph Flow

Topic B: Insert Section Breaks

– Sections and Section Breaks

– Types of Section Breaks

– When to Use Section Breaks

– How to Insert Section Breaks

– Inserting Section Breaks

Topic C: Insert Columns

– Text Columns

– Text Column Options

– How to Insert Columns

– Inserting Columns

Topic D: Link Text Boxes to Control Text Flow

– Linked Text Boxes

– Insert Text from a File

– How to Link Text Boxes to Control Text Flow

– Linking Text Boxes to Control Text Flow

Lesson 2: Simplifying and Managing Long Documents

Topic A: Insert Blank and Cover Pages

– Cover and Blank Pages

– How to Insert Cover and Blank Pages

– Inserting Cover and Blank Pages

Topic B: Insert an Index

– The Index Dialog Box

– Index Entry Field Codes

– The Mark Index Entry Dialog Box

– The Open Index AutoMark File Dialog Box

– The Concordance File

– The Style Dialog Box

– The Modify Style Dialog Box

– The Navigation Pane

– How to Mark Index Entries

– How to Index a Document

– Indexing a Document

Topic C: Insert a Table of Contents

– Table of Contents

– The Table of Contents Dialog Box

– The Add Text Option

– The Mark Table of Contents Entry Dialog Box

– How to Insert a Table of Contents

– Inserting a Table of Contents

Topic D: Insert an Ancillary Table

– Ancillary Tables

– The Table of Figures Dialog Box

– How to Work with a Table of Figures

– Adding a Table of Figures

– Table of Authorities

– The Mark Citation Dialog Box

– Field Code for a Marked Citation

– The Table of Authorities Dialog Box

– How to Mark the Text for a Table of Authorities

– How to Add a Table of Authorities

– Adding a Table of Authorities

Topic E: Manage Outlines

– Outline View

– Outline Symbols

– Outline View Tools

– How to Create and Organize an Outline

– Creating and Organizing an Outline

Topic F: Create a Master Document

– Master Document

– Benefits of Master Documents

– Master Document Group

– How to Create a Master Document

– Creating a Master Document

– How to Modify a Master Document

– Modifying a Master Document

Lesson 3: Using Mail Merge to Create Letters, Envelopes, and Labels

Topic A: The Mail Merge Feature

– Mail Merge

– Mail Merge Fields

– Data Sources

– The Mail Merge Process

– The Mailings Tab

– The Mail Merge Wizard

– Merge Dialog Boxes

– Open a Document with a Data Source Attached

– How to Create a Data Source Using Word

– How to Perform a Mail Merge

– Performing a Mail Merge

Topic B: Merge Envelopes and Labels

– Merge Options for Envelopes and Labels

– Create a Single Envelope or Label

– Set Up a Return Address

– How to Merge Envelopes and Labels

– Merging Label Data

– Merging Envelope Data